🧑‍✈️ Crew Management Guide 

This guide provides a comprehensive overview of managing flight personnel within the Horizon platform, from crew profiles and qualifications to legality, scheduling, and trip assignments.

🔍 Accessing the Crew Section

The People module is the central hub for managing your flight crew. (Passengers and general Users are covered in a separate article.)

Navigating to Crew:

• Go to the People section in the main menu.

• Use filters to display only Crew Members for a focused view.

• Click a crew member to open their profile and access detailed records.
  

To change a person into a Crewmember,  select the edit button in their profile, and add the 'CREW' group.  This will activate the Legality, Requirements and Logbook sections of the profile.

📁 Crew Member Profile Overview

Each profile includes crew-specific data categorized into several sections:

Crew Activities

• Log non-flight activities like Standby, Training, Positioning, or Meetings.

• Define activity types in System Configuration.

• Track:

  • Start/End dates

  • Duty time accrual

  • Locations, aircraft models, and other details

  • Multiple crew assignments per activity

• Briefing: Send mobile notifications for acknowledgment.

Certificates

• Store unlimited certifications per crew member:

  • Type (ATP, Commercial, Instructor, etc.)

  • Number, Category/Class, and Type Ratings

✈️ Assignments and Qualifications

Centralized Qualification Management

• Define qualifications under System Configuration:

  • Aircraft Model

  • Crew Positions (PIC, SIC)

  • Regulations (Part 91, 135, etc.)

• Assign qualifications via each crew member’s profile.

• Qualifications link directly to training requirements.

Benefits:

• Global updates across all assigned crew

• Streamlined training assignment

• Simplified compliance tracking

📊 Legality Tracking

The Legality section/tab auto-calculates compliance based on assigned regulations:

• Currency: Takeoffs, landings, approaches, and expiry

• Flight/Duty Time: Accrual vs limits (monthly, quarterly, yearly)

• Rest Periods: Tracked for compliance

Setup via System Configuration:

• Define regulations

• Configure:

  • Flight currency intervals

  • Duty and flight time limitations

  • Required rest periods

📚 Crew Requirements & Training

Requirements Section/Tab

• Manage training due dates, completions, and grace periods

• Attach completion documents

• View completion history and progress

• Color indicators for status (e.g., expired, due, completed)

Requirement Groups

• Bundle related items (e.g., Company Dispatch Pilot)

• Assign to qualifications

• Supports alternate requirements (e.g., Part 91 vs Part 135)

📒 Logbook

Track all crew flight experience:

• Enter initial flight times by category and aircraft

• Automatically populated via flight logs

• Manual entries for sim/off-fleet sessions

• Track takeoffs, landings, and approaches

📆 Crew Scheduling

The Crew Schedule provides a timeline view of all assignments:

• Gantt-style layout from 12 hours to 1 month

• Rotations: Define patterns (e.g., 7-on/7-off)

• Customize statuses (e.g., “Willing to Work”)

• Displays:

  • Crew activities (training, standby)

  • Flight assignments and duty periods

  • Brief status (sent, acknowledged)

  • Duty/rest period indicators with visual bars

🧳 Trip-Level Crew Assignment

Crew data is fully integrated with trip planning:

• View crew summary per leg

• Assign crew with dropdowns filtered by qualifications

• Display:

  • Brief status

  • Passport/visa data (leg-specific or shared)

🚨 Legality Alerts in Trip Planning

Active alerts help you ensure compliance before flight:

• Warnings for:

  • Training gaps

  • Expired certifications

  • Passport/visa issues

  • Currency or legality limits

View dedicated sections for:

• Crew Currency

• Regulations per trip leg

📤 Crew Briefing Workflow

Briefing is integrated into trip operations and mobile tools:

• Go to the Messaging section → Select Crew Brief

• Briefs are sent via:

  • Email (if available)

  • Push notification to the mobile app

• Crew members acknowledge directly from their app