Overview

The Aircraft & Crew calendar view combines two essential perspectives:

• Aircraft Activity: Displays flight legs, trips, and positioning events for each aircraft.

• Crew Assignments: Shows the corresponding flight crew and duty events aligned with the aircraft schedule.

This combined layout provides a synchronized operational picture, helping schedulers quickly verify who is assigned to which flight and when, while also tracking aircraft readiness and utilization.

Accessing the Aircraft & Crew Calendar

From the top navigation bar:

1. Go to Schedule.

2. Hover over Calendar.

3. Select Aircraft & Crew from the dropdown menu.

You’ll see aircraft listed at the top of the schedule and crew members listed below.

💡 Tip: This view is ideal for daily flight coordination and reviewing crew duty alignment with planned aircraft movements.

💡 Tip: For more information on How to Understand the Flight Operations Legend you can go here.

1. Aircraft Section

Located at the top half of the calendar.
Each row represents an aircraft in the fleet and displays:

• Tail Number (e.g., NDUND, N469GS, N123DR).

• Aircraft Type (e.g., G550, G450, G650).

• Current or Home Base (e.g., KIAH, KOPF, KPTK).

• Timeline Bars:
  

• Red-striped bars – Active or scheduled charter flights.
  

• Blue bars – Maintenance or reposition flights.
  

• Solid color bars – Confirmed and assigned trips.
  

Each trip bar includes:

• Departure and arrival airport codes (e.g., CYUL → KLAS).

• Trip or flight number (e.g., 1174-2 Charter).

• Departure time and block duration.

Example from the screenshot:
Aircraft NANDY (G550) shows a trip from CYUL → KLAS scheduled for October 9–12, 2025 under trip number 1174-2 Charter.

2. Crew Section

Located beneath the aircraft rows.
Each row represents an individual crew member and includes:

• Crew Name and Role (e.g., Roman Mogyltav – Dispatch, Crew).

• Base Location or Home Field (if available).

• Type Ratings / Certifications (e.g., G450 PIC, G550 SIC, Citation XLS PIC).

• Assignments: Crew duty events or flight pairings aligned with aircraft trips.

• Leave or Duty Events:

  • Labeled bars such as Vacation (blue), Training, or Duty Periods appear across relevant dates.

  • Hovering over an event provides more detail, including times and notes

3. How to Interpret the Aircraft & Crew Alignment

The Aircraft & Crew layout aligns the aircraft activity directly above the corresponding crew member timelines.
This helps operations staff:

• Identify crew assigned to specific aircraft or trips.

• Check for duty conflicts or overlapping schedules.

• Verify coverage gaps (e.g., aircraft with no assigned crew).

• Ensure compliance with rest period requirements and crew pairing standards.

How to Use the Aircraft & Crew View

To Assign Crew to a Trip

1. Locate the desired aircraft trip bar (e.g., 1174-2 Charter).

2. Find an available crew member below.

3. Right-click or open the trip details to assign the crew.

4. Confirm that the assigned bar appears in the crew row.

To Identify Crew Availability

1. Look for blank rows or unassigned timelines under a crew member’s name.

2. Verify that there are no conflicting duty or leave entries.

3. Assign available crew to upcoming aircraft legs as needed.

To Monitor Time Off or Leave

• Review blue Vacation or Training bars under each crew name.

• Avoid assigning trips during those blocked periods.

• Hover and click to open a snapshot which will allow to confirm the start and end times of the leave.

Best Practices

• Use Week View for short-term planning; 2-Week View for upcoming trip coverage.

• Keep Auto Refresh turned on during active operations days.

• Color-code duty types consistently (vacation, training, active duty) for clarity.

• Always confirm local vs. UTC time zone before dispatch or crew assignment.

• Update crew training and certifications regularly to prevent assignment errors.

Example Scenario

In the screenshot:

• Aircraft NDUND (G550) operates multiple charter trips between KIAH, KMSY, and KPHL.

• Emma O’Neill is on vacation, shown as blue event bars across her timeline.

• Roman Mogyltav and Oleg Nykholyn appear available for assignment with valid type ratings.